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Before CampBefore Camp

CampInTouch

girl-campers-review-paperSet up your CampInTouch account to prepare for this summer. You’ll use this account to view photos during the summer, send your camper emails (that we print out and hand to them at mail time), print out important forms, and receive updates and alerts during the summer. When you are enrolled for the summer, you will receive an email with instructions to log in. The process to login for the first time is different for returning and new families.

CampinTouch

 

Returning Families:

  1. Go to the CampInTouch login.
  2. Input your name and email address.
    Note: You must use the email you currently receive camp emails to. You can update this later, if needed.
  3. A window will pop up that says you already have an account. Click on the link to email a reset account invitation.
  4. Within a several minutes, you’ll receive an email with a new password.
  5. Once you log in with the new password, you’ll have access to forms, photos, and news updates.

New Families:

  1. When you are enrolled into camp, you’ll receive an email with login information to your CampInTouch account.
  2. Follow the link and login to access forms, photos, and news updates.
New Parent Meetings & Open House

New Parent Meetings

To our new families from Rockville and Baltimore, come out for a panel of experienced Airy & Louise staff. Our “experts” will provide tried and true methods that you can use to prepare your child for their first overnight camp experience.

You will learn about topics such as: principles of packing for camp, how to minimize home-missing (and child-missing!), and how to stay in touch with your child while they are away. This is the time for parents to ask our directors any and all questions.

DATES:

May 12 (Owings Mills JCC) or May 13 (Rockville JCC)

TIMES:

7pm until 8:30pm

RSVP:

Not Necessary

 

If you live outside of the Baltimore/Washington Areas, please contact our Baltimore Office (410-466-9010) if you have any questions at all about preparing your child for camp.

 

Open House

This is the opportunity for campers to ask questions about camp and see it first-hand. This is the biggest day of the year! Get a sneak peek at camp before we open up for the summer. Join us for a tour of the facilities, activities for the campers, and a time to meet with the directors and other key staff to learn all about a summer at Airy & Louise

Where:

Open Houses are run simultaneously at both Camp Airy and Camp Louise

When:

May 31, 2015 10am-2pm. Meet the Director sessions will be at 11am and 1pm.

Who:

Parents, guardians, campers, siblings, & grandparents (no pets please)

RSVPs not needed-just come on up! We’ll be hosting rain or shine.

Bunking Requests

We do our best to accommodate bunking requests provided the following criteria are met:

  • no more than two requests
  • requests must be reciprocal
  • campers must be entering the same grade (as noted above)
  • campers must be attending camp for the same session

Bunking requests must be submitted via your Camp-in-Touch account. All requests are due by May 4th. It is our goal to accommodate requests that comply with the above criteria. It is our policy not to give out bunk placements prior to a camper’s first day of camp.

CAs and CITs do not submit bunk requests.

The most common reasons we cannot grant bunking requests are if:

  • requests are not reciprocal
  • the bunking request is entered after the deadline
  • we have a request which says “Do not bunk my camper with….”

Additionally, we do not guarantee bed placement next to friends in the bunk. Beds are pre-assigned as this assists with the feeling of bunk unity that counselors work so hard to create.

Packing List

Camp Airy (Download PDF)

Camp Louise (Download PDF)

 

Shopping with Stacy: Tips & Tricks to Prepare for Camp

Medical

Medical forms are due by May 1. Part C is optional and should be sent directly to the pharmacy.

Your camper should be healthy before leaving for camp. If he or she is in any way indisposed, departure should be postponed and the camp notified. If possible, the camper’s session will be rearranged.

 

MEDICATIONS

The camps’ Health Centers must be notified in writing of any pertinent medications or diagnoses (see Health History Form). Any emotional problems must also be called to our attention. At the time of your camper’s check-up, your family physician should provide us with accurate, up-to-date information about your camper’s health, and list the purpose, frequency, dosage and instructions for any prescribed medications or over-the-counter medications to be administered on a regular or “as needed” basis.

In accordance with the highest safety standards, we now require all campers who take prescription or over-the-counter medication to enroll in our Medication Distribution System through Finksburg Pharmacy. You will receive information about this process closer to the summer. When you arrive at camp, your camper’s medication will already be at the Health Center. The camp Medical Staff will supervise dispensing of all medications. Campers are not permitted to medicate themselves.

Campers who are not well upon arrival at camp will be sent home and admission will be postponed. Campers are screened by our Medical Staff upon arrival and before parents leave camp. No camper will be admitted if, upon arrival and before parents leave camp, he or she is suffering from any skin or respiratory infection, or has any evidence of Pediculosis (headlice), including nits. Pediculosis is present in all school systems and may be evident without symptoms. It is imperative that parents begin checking their camper’s head every day beginning three weeks prior to camp, in order to leave adequate time for treatment. It is to your advantage to follow this “early procedure,” as treatment takes considerable time. Also, re-scheduling campers for late arrival or alternative sessions isn’t always a viable alternative. To facilitate checking your camper, please be sure there are no braids, dreadlocks or the like; they will have to be removed upon arrival. If your camper is found to have lice or nits while at camp, treatment will be administered on a case-by-case basis.

The Health History Form can be found in your CampInTouch account. Please return this form to us before May 1st. Changes in your camper’s health history after May 1st are to be submitted in writing. Check with your doctor to see if your camper needs a measles immunization booster.

Because of regulations concerning strep throat cultures, we will be sending any such cultures to laboratories in the area. These cultures will only be done if we feel they are essential in determining the exact diagnosis and extent of an illness. The cost for such a lab analysis cannot be included in the session fees and is the responsibility parent or the parent’s insurance carrier.

 

INSURANCE

Accident and illness insurance coverage is included in the camp fees. However, please note this insurance, which has a $50.00 deductible, is a secondary insurance policy. In case of an accident or illness requiring out-of-camp treatment, you will need to first file a claim with your carrier. In order for the camp policy to become effective, your insurance benefits must first be exhausted. Camp’s policy has a maximum coverage of $2,500. Parents are responsible for paying the deductible and any amount beyond the limit of camp’s policy. For this reason, please be certain to include your personal insurance plan information with your Health History Form. Medical forms with an attached copy of insurance information should be returned to the camp office by May 1st. Any changes that may occur before the start of the camp season must be made in writing.

 

IF YOUR CAMPER HAS ASTHMA

To help us care for your camper, please send the following that functions with the medication order from Finksburg Pharmacy.

Immediate acting and preventative inhalers should be ordered through our Medication Distribution System.

Spacer for use with the metered-dose inhalers. Asthma experts recommend that an inhaler always be used with a spacer to ensure correct medicine delivery.

Peak Flow Meter — Serial measurement of peak flow permits much more accurate evaluation of the degree of asthma than merely listening to the lungs; proper care of asthma requires peak flow measurements.

Nebulizer — Each Health Center has a nebulizer. If your camper has/uses a nebulizer, please consider sending it to Camp so each Camper can use his/her own nebulizer.

Doctor’s Order — A physician’s signed order with explicit directions for each and every medication, treatment, over-the-counter medications, vitamins, etc. your camper will need.

If your camper is sensitive to aspirin or ibuprofen or related products, please be certain camp is made aware of this in writing. In some campers, such medications can have a worsening effect on their asthma.

 

SUNSCREEN

At camp we always do our best to make certain that we remind campers to wear shirts and hats to avoid exposure to excessive sunlight. We do recommend that you be certain to pack sunscreen for your camper to apply to her/himself. If we have your permission (on the Health History Form and/or Camper Profile), we’ll do our best to apply the sunscreen when we feel it is appropriate. However, we recognize that some campers have sensitivities/allergies to sunscreen. Accordingly, we cannot apply sunscreen, yours or ours, without your permission.

Laundry

Camp laundry occurs weekly. The cost for this service is included in camp tuition. Although our laundry service staff is careful and experienced, the camps cannot take responsibility for lost or damaged clothing or other personal items. Be sure to label all garments clearly.

Campers are required to bring their own sheets, pillow cases, blankets and towels. All campers should bring two sets of bed linens. They are washed separately from clothes. Note: There will be no linen service for short session campers.

Add-On Experiences

We are excited to continue to offer add-on experiences at Camps Airy & Louise to campers entering Grade 6 or higher. Campers have the option to raft, tube, canoe, and/or kayak.

The campers the choose to participate will be grouped with others in their age group that have elected to participate, as well as our Outdoor Adventure Staff and River & Trail Outfitters guides.

To sign up: Download the Add-On Experiences PDF, complete the form and send it with your check to the Baltimore office.

Safety, Security & Communication

We want to assure our camp families that planning the summer for your camper really means serving your family. Your assurance that camp remains a safe, secure environment for your child is an important part of our planning. In that respect, Airy and Louise work with state and local authorities to ensure the safety of our campers and staff throughout the summer. We share this note in response to some calls from camp families, noting and acknowledging their concerns regarding the world around us. Camp has 24-hour on site security coverage throughout the summer season.

We closely monitor events around our nation and the world throughout the summer months. If there is any event that we feel would raise a concern for our camp families, we do our best to post our response on our website as soon as possible. For this reason, it is essential that you enroll on our email list and check our website regularly.

Complete and effective communication with parents regarding Camper’s health is paramount during every Camper’s stay at Camp.

The Health Center Staff will contact a parent:

 

  1. When Camper is admitted to the Health Center for an overnight stay
  2. When Camper receives a concussion
  3. When need for off-site medical care is warranted
  4. Commencement of antibiotic or steroids
  5. Adverse reaction to medication or treatment
  6. At the discretion of the Health Center Staff for any other reason